Comparison
Linetrack vs. Microsoft To Do
Quick answer
Microsoft To Do is a free personal task list that syncs well with Outlook - a good choice for your own checklist. For projects with several people involved, shared resources, and dependencies between tasks, it lacks capacity planning, scheduling with dependencies, and a team dashboard with roles entirely - which isn't what To Do sets out to do either. That's exactly the gap Linetrack covers.
Companies already running on Linetrack
Why Linetrack for projects that have outgrown the checklist?
Real scheduling instead of single checkmarks
Task dependencies with automatic date shifting don't exist in Microsoft To Do - that concept exists only in the separate product Microsoft Project. Linetrack shifts dependent dates automatically.
Capacity visible across all projects
Microsoft To Do has no concept of resources or workload. Whether an employee is overallocated across several projects, you see directly in Linetrack.
ERP integration without extra tooling
Project data, structures, and feedback flow directly with your ERP. To Do deliberately stays standalone as a personal list, with no connection to company systems.
Linetrack vs. Microsoft To Do: Feature Comparison
Microsoft To Do figures as of our own research based on Microsoft's support documentation, August 2026. Microsoft develops its products continuously - check support.microsoft.com for the current state.
Security & Trust
Your data. Secure in Germany.
Linetrack runs entirely within the EU – hosted with an ISO-certified partner, fully encrypted, and backed up regularly.
Made in the EU
GDPR-compliant
Hosted in Germany
Application, database, and backups run exclusively with Hetzner in the Falkenstein data center.
Fully GDPR-compliant
Your data is processed and stored exclusively within the EU.
ISO/IEC 27001:2022-certified data center
Our hosting partner operates the data center to the internationally recognized ISO/IEC 27001 security standard.
Encrypted in transit and at rest
Data transmission via TLS 1.2/1.3, storage secured with AES-256 encryption.
Multi-tier backups
Hourly, daily, and monthly backups with a typical recovery time of under one hour.
Honestly speaking
When is Microsoft To Do enough?
For your own personal task list - reminders, shopping lists, private to-dos - Microsoft To Do is a good, free tool: included with any Microsoft account, at no extra cost, with zero setup effort, and synced with Outlook tasks.
Once several people work on the same projects and share the same staff, machines, or suppliers, the missing capacity planning becomes the bottleneck - To Do has no cross-project view of resources, only individual shared lists.
For projects with clear dependencies - design before manufacturing before assembly - To Do lacks the real scheduling with automatic date shifting that's standard in mechanical and plant engineering. To Do only has individual due dates, no links between tasks.
And wherever project data needs to flow from the ERP, To Do stays out of the picture: as a personal list, it syncs with Outlook tasks and, for work or school accounts, with Planner's "Assigned to me" list - there's no connection to ERP systems.
For what an implementation looks like in practice, see the implementation at Linetrack.
For how native scheduling works in detail, see Linetrack's project planning.
Personal consultation
See the difference live
FAQ
Frequently asked questions
Still have questions?
We're happy to answer them personally.
Is Microsoft To Do a project management tool?
Is Microsoft To Do a project management tool?
Can I plan task dependencies in Microsoft To Do?
Can I plan task dependencies in Microsoft To Do?
Can I work on tasks as a team in Microsoft To Do?
Can I work on tasks as a team in Microsoft To Do?
What's the difference between Microsoft To Do and Microsoft Project?
What's the difference between Microsoft To Do and Microsoft Project?
When is Microsoft To Do enough for my tasks?
When is Microsoft To Do enough for my tasks?
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